Logistical Requirements
All other logistical requirements normally associated with running an event will be take care of, namely:

- Manage venue requirements

• Schedule meeting rooms to accommodate sessions and specific room set-ups
• Schedule rooms for receptions, banquets or other catered activities and select menus
• Act as a liaison between event officials and venue personnel
• Prepare detailed event schedule and confirm all logistical arrangements with the venue representative
• Review and confirm accuracy of venue invoice following the event

- Coordinate social programs

• Plan banquets, cocktail parties, site visits and other social events
• Research and recommend venues for off-site events
• Design program and recommend performance items for program
• Arrange tours and coordinate and accompanying visitor/spousal program
• Order and prepare tourist materials, maps and local information for on-site distribution

- Determine audio visual and simultaneous interpretation requirements

• Track AV requirements for venue and individual presenters
• Determine on-site administrative requirements for secretariat – laptops, internet access, first aid station, etc

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